This is th ebest virtual office telephone system we have used to date. Loads of features that are on the edge with technology at the best rates. The cheapest plan is $9.95 per month and includes unlimited extensions.

Mixed with Skype, you can go around the world in a virtual office, and you clients can still count on you being in the office!

Save time, save money. have a great new year!

CJ – The Admin Professional

1. Figure out what functionality you need.

a. Do you want it to be CMS style?

b. Shopping cart – Are you going to accept credit cards, or PayPal?

c. Track inventory- Do you need to track inventory?

d. Calendar – Do you need a calendar of events?

e. Forums – A forum is a place where people can leave a post for others to respond to.

f. Contact Us Form (Inquiry Form) this can be done through data bases that can gather their information for later use when you want to send out mass emailing. (Highly recommended!)

2. Style

a. 2 Column or 3

b. Colors

c. Clean, professional, template modified

3. SEO Considerations

a. Flash is not good as a intro page

b. Not a lot of pictures as in the whole art work shouldn’t be sliced up and put up as a site

c. CSS keeps more content first and not coding.

d. WordPress is a CMS web based software and is excellent for SEO. (Our VIP Package comes with a WordPress Site installed)

4. Marketing Considerations

a. RSS.

i. Really Simple Syndication

1. Go to http://www.theadminprofessional.com/blog

2. RSS is a great sales tool. You can download a RSS Reader such as YeahReader and begin seeing what the hype is all about. RSS is truly one of the greatest sales tools available on the net, and the greatest part is, IT”S FREE! You can download it from our site under the resources section. It works like an email client, except it is only information from web sites that you choose. If you went to our blog and you like the articles that you see, and would be interested in getting future articles automatically then you would find the RSS button and add then add that URL to the YeahReader. Every time we add a article, you will receive it in your YeahReader without you having to come back to the site. Huge time saver.

3. If you like Crafts, you can go out to www.blogsearch.google.com and find a blog on crafts and subscribe to the ones you like, so whenever you want a craft idea you just open up your reader and wham, you have ideas just waiting on you!

4. As homework you need to download YeahReader and begin going on a blog search to find relevant blogs on topics you like and get them in your RSS YeahReader. If you don’t get started this week, then your diligence will break down and you won’t ever do it. So get started today.

5. This is the future of the internet so if you can learn it now you will be ahead of your teenagers. MySpace is a blog. Classmates is a blog. They are all modified, but easy and inexpensive to do.

6. You have an open door to people who like you and your site and the products you offer! It’s like the Kirby salesperson, you don’t want him knocking on your door more then 1 time a year, but if the ice cream truck comes around, we are all like, hmmm maybe I could get some this time, consider RSS the ice cream truck

5. Find a web hosting company. As mentioned before we offer one of the best hosting packages available. $7.95 per month gets you unlimited domain name email addresses, 10 MySql Databases, and best of all it comes with an auto installer for all kinds of web based software called Fantastico.

6. Find a web developer that can install your web site and do the modifications that you need done to the site. If you would like to have us do the work for you, you might want to consider upgrading your account to the VIP membership and you will get everything you need to have your web site up and running in just a few days! Give us a call for your discount

You do not want to spend too much time on your web site and not enough time on your product. Always remember that the product comes first, then the web site.

Here is a worksheet to get you a little organized and to set some goals.

Website Planning Worksheet

Organization Name: __________________________

1. Website Purpose

Give the most important purpose a “1″, next most important a “2″. Leave those blank which do not interest you at all.
__ To gain a favorable impression of the company or organization.
__ To develop a qualified list of prospects
__ To sell products directly taking credit card information over the Internet
__ To encourage potential customers to contact us by phone or mail to consummate a sale.
__ To make available product information and price lists to distributors.
__ To make available product information and price lists to customers.
__ To strengthen brand identification.
__ Other _______________________________________________________

List what pages you’ll need on your web site. Some examples are “About us” “Products” “What’s New”, etc

Total number of pages decided upon ________________

3. Site and Domain Names

Site Name on Masthead: ____________________________________

Domain Name It must be registered through your web hosting service and approved by a domain registration service before you can use it. You may check the availability of your domain name at Network Solutions (http://www.networksolutions.com)

Domain name ____________________________ ___Desired ___Already Registered

__ Company Logo incorporated in the masthead graphic.
__ Photo or drawing of product?
__ Typeface preference __________________________________________

__ Preferred colors in palette _______________________________________

__ Other ideas _________________________________________________________

These are the important items which appear on nearly every web page on your site (except the “home” page).

• Page titles which show at top of Web browser only
• Top-of-page graphic based on the design of the masthead graphic
• Page Title in larger type. Heading Font Style: ________________ (recommend Arial Bold)
• Text. Body Font Style: ___________________ (recommend Times New Roman)
• Image Map by Image Map bar
• Standard company ID near bottom of page
• E-mail response link to the following e-mail address: _________________________
• Copyright and trademark information in small print at the bottom of every page. What registered trademarks, trademarks, and service marks does your company want to indicate here?

Do you have any trademarks or service marks? If so, please list them here and indicate which are registered trademarks.

• What pictures, photos and art? ______________________
• Do you need audio and video capabilities? _______

What is the purpose of your response form?

__ Guestbook for visitors to record comments
__ Request for information
__ Survey of customer preferences

Domain name required_____________________________

Web Hosting Service _____________________________________

Phone: _____________________________

E-mail for support or help ______________________________

Consider:

• Advertising your Website to Web search engines that index the Web
• Giving customers a good reason to come by offering them something
• Finding industry-wide linking pages and negotiating reciprocal links to and from their web pages.
• Purchasing Web advertising
• Becoming active in several of the thousands of Internet news groups and mailing lists
• Developing a “signature” mini-ad attached to all your e-mail messages
• Making your website part of one or more of the many “malls.”
• Including your e-mail and Web addresses on all your company’s print literature, stationery, and display advertising
• E-mail newsletters

Target Date____________________

As you read this book make sure you write down all of the ideas that pop into your head so you can remember them, but also remember to take action on the ideas. If you don’t act, you won’t see a difference. Acting RIGHT NOW will ensure you will see results, otherwise the information goes by the wayside and you won’t reap the benefits. This is the benefit of you being a small company compared to a corporation, you can act fast. So let’s get started.

Planning Stages

When planning to build a web site to sell a product or for any purpose, you need to do some research. Marketing research, Keyword Research, and if you don’t have a product, then you will need to do product research. Let’s start with the product research first.

Product Research

For product research you want to be looking at what interests you, something that you do all the time that you take for granted, but others don’t know or they don’t know how to do it well, or you just know how to do it better. If it is something you like, or like to do, then you will succeed just because of the passion you have behind your future product. Even if you are not a professional at it, but love to do it, then you can learn everything you need to know right on the internet to become a professional.

The Conceptual Marketing Masterminding Chart will help you organize your thoughts for success. Fill out as much of it as you can and then refer back to it as you get more ideas and as you do more research.

Conceptual Marketing Masterminding Chart

1. Fill in the things you like to do business wise. Mine was computers, web sites, managing businesses and helping people.

2. Products- Try to find a product that fits into the category of what you like to do. A solution to a problem.

3. Fill in what the pain or problem the client may have, and then the pleasure.

Here is an example of what one would look like.

If you have to create a product then you will need to spend time in development, improvements, different phases that take time. During this time you can take advantage of moving some of the administrative tasks on to someone else so you can focus on the revenue producing project. This is hard for most people to do, for one because of money, and the other is, it’s hard to let go of something you know how to do and you like it a certain way, but this is not the best solution for you. One of the main practical business laws is the 80/20 principle. Spend 80 percent of your time on the 20% of the business that is going to make the revenue come in, in other words, your product.

How can you do this? We have found that a Virtual Administrative Assistant is perfect for the job. You don’t have to hire full time or part time, do it per job if you like. Whatever the case, they are trained and ready to go to work for you in a moments notice. Let them do your billing, emails, appointments, take phone calls, and much more. If you were to pick a VA I would definitely pick one called The Admin ProfessionalJ. I am just a little partial of course. Really though, even if you don’t go to her, you need to find one that will meet your needs and personality traits. You are probably thinking at this point, why would I hire a VA when I am starting a VA business? Well that is simple, at some point you will have so much work that some of the work won’t pay as much as the other, or you could be typing instead of sifting through emails, etc. Your time is worth more then the lowest paying job you have, so delegate it out to where you can take on more work that is higher paying or helping another VA get off the ground while you bring in the profits. Remember, anytime you are building a business, you need to think BIG! Always keep your vision for the business bigger then where it is currently. If you keep it big, it will become big.

Let’s get back to the product research. You need to push to get the information on paper. That is a big mistake a lot of people make. If you don’t get it on paper then you really don’t have anything except thoughts. Put it on paper and you have a vision, a dream, a product in the making.

Next you want to go out on the web and do some research on the products you have on the list. Look at the competitors’ sites and see if you can find a niche in that category that you can offer that they aren’t.

Start learning about the product more, learn everything you can about it, find audio files and listen to them on your mp3 player or burn them to a CD and listen to them in the car. Become an expert in that product.

**Note – keep track of all of your competitor’s web sites so you can visit them later for your “breakthrough keyword list”.

The Admin Professional has developed a unique blend of services, which covers daily administrative tasks including calendar and email management, bookkeeping, word processing, follow up phone calls, travel arrangments, telephone answering, customer service inquiries, web updates, data entry, audio transcription, and so much more!

Because your business needs for a Virtual Assistant are unique, The Admin Professional can supply you with administrative services tailored to your specific needs.

Our Virtual Assistant services can be purchased in hourly increments, with a three hour minimum per month at the rate of $40 per hour.

I guarantee you will make more money than it costs to hire a great Virtual Assistant from what that assistant frees you to do.  (Mark Merenda, SmartMarketingNow.com)

Are you ready to increase your profits?

Select the booknow button below to schedule your free 15 minute consultation or call CJ or Lanita at 866.268.9325.

We are dedicated to meeting and exceeding your needs.  We believe in collaborating with you to to determine your specific needs and develop custom solutions to meet any scheduling and appointment reminder situation.

Are you ready to eliminate scheduling hassles?

The Admin Professional is here for you – ready to be your Virtual Assistant who will create, improve, and implement solutions you need to succeed; today, tomorrow, and beyond!

Select the booknow button below to schedule your free 15 minute consultation or call CJ at 866.268.9325.

The Admin Professional can make all of yoru business travel plans!

To ensure accuracy of your travel arrangements, I will work closely with you to make basic travel plans by asking you to complete a worksheet to outline your travel preferences.  In addition to making reliable travel arrangements for transporation and accommodations, I will also:

• Arrange for car rentals
• Procure VISA application forms for foreign travel and insurance
• Make sight-seeing reservations
• Handle special arrangements pertaining to dietary restrictions at restaraunts

Select the booknow button below to schedule your free 15 minute consultation or call CJ at 866.268.9325.

Call 866.268.9325 today to get on the fast track to organize your email!

I am not your everyday, traditional telephone answering service!

While each company has its own unique needs, I can answer your phone, take a message, place follow-up customer calls, accept orders placed by your customers, or complete appointment scheduling.

All urgent messages can be delivered to you immediately upon receipt.

You can boost your business image and accessibility with your own toll freee number with voicemail today!No longer do you need someone in your office to answer phones.  Just call your Virtual Assistant today and see how you can start saving money immediately!

Let The Admin Professional answer your calls with a professional, friendly approach!

The Admin Professional provides telephone answering services for retainer clients only.  This means a signed retainer agreement is required before these services can be rendered.

Are you planning a teleconference?

Do you need to reserve the teleconference line?  With me as your Virtual Assistant, I can reserve the line, send out the teleconference details to your callers, and moderate the call until you are able to join the call.

Select the booknow button below to schedule your free 15 minute consultation or call CJ or Lanita at 866.268.9325.

We can receive orders via the Web, email, hard copy, telephone, and fax.

We’ll gather the materials, personalize a letter with your name on it, and mail it or ship it within 24 hours to your customers.

Let The Admin Professional save you time!

Select the booknow button below to schedule your free 15 minute consultation or call CJ or Lanita at 866.268.9325.

I am creative and innovative with my business card, letterhead, and newsletter designs, while I work closely with you to create your own unique business image.

Word Process Services:

• Compose general correspondence/typing of letters
• Mail merge
• Proposals/bids
• Ebooks
• Manuscripts

Desktop Publishing Services:

• Business cards
• Brochures
• Newsletters
• Presentations
• Letterhead and Envelope Design
• Postcards
• Forms
• PDF Fillable forms
• Create print ads for magazines, newsletters, mailers

To get started with your project, simply email or fax me a drafted copy of what you would like, and I’ll produce a professional looking document custom made, just for your business or event!

Select the booknow button below to schedule your free 15 minute consultation or call CJ or Lanita at 866.268.9325.